How To Increase Period Size In Docs

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Increase the Recoverable Items quota for mailboxes on hold

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Enable the archive mailbox and turn on auto-expanding archiving to increase the size of the Recoverable Items binder for a mailbox in Microsoft 365.

Increase the Recoverable Items quota for mailboxes on agree

The default Exchange retentivity policy—named Default MRM Policy—that is automatically practical to new mailboxes in Exchange Online contains a memory tag named Recoverable Items fourteen days movement to annal. This retention tag moves items from the Recoverable Items folder in the user's primary mailbox to the Recoverable Items binder in the user's annal mailbox afterward the xiv-day retention period expires for an particular. For this to happen, the user'southward archive mailbox must exist enabled. If the archive mailbox isn't enabled, no action is taken, which means that items in the Recoverable Items binder for a mailbox on hold aren't moved to the archive mailbox after the xiv-day retention period expires. Considering nothing is deleted from a mailbox on concur, information technology's possible that the storage quota for the Recoverable Items folder might be exceeded, especially if the user'south archive mailbox isn't enabled.

To assist reduce the take a chance of exceeding this limit, the storage quota for the Recoverable Items folder is automatically increased from 30 GB to 100 GB when a agree is placed on a mailbox in Exchange Online. If the archive mailbox is enabled, the storage quota for the Recoverable Items folder in the annal mailbox is also increased from thirty GB to 100 GB. If the auto-expanding archiving characteristic in Commutation Online is enabled, the total storage quota for the user'due south archive mailbox, including the Recoverable Items folder, is 1.5 TB.

The following table summarizes the storage quota for the Recoverable Items folder.

Location of Recoverable Items folder	Mailboxes non on hold	Mailboxes on concord
Principal mailbox	30 GB	100 GB
Archive mailbox, including Recoverable Items folder ^*	i.5 TB	1.5 TB

[!Note] ^* The initial storage quota for the archive mailbox is 100 GB for users with an Exchange Online (Programme ii) license. However, when auto-expanding archiving is turned on for mailboxes on hold, the storage quota for both the archive mailbox and the Recoverable Items binder is increased to 110 GB. Additional archive storage space (which includes the Recoverable Items folder) up to 1.5 TB will exist provisioned when necessary. For more data about auto-expanding archiving, come across Learn well-nigh auto-expanding archiving.

When the storage quota for the Recoverable Items folder in the principal mailbox of a mailbox on concord is close to reaching its limit, y'all can practise the post-obit things:

Enable the archive mailbox and turn on auto-expanding archiving. You can enable an additional storage chapters for the Recoverable Items folder only by enabling the archive mailbox so turning on the auto-expanding archiving feature in Exchange Online. This results in 110 GB for the Recoverable Items folder in the primary mailbox and up to i.5 TB of combined storage capacity for the annal and Recoverable Items folder. For more data, see Enable archive mailboxes and Enable automobile-expanding archiving.

[!NOTE] Later you enable the archive for a mailbox that's shut to exceeding the storage quota for the Recoverable Items folder, you might want to run the Managed Binder Banana to manually trigger the assistant to procedure the mailbox so that expired items are moved to the Recoverable Items binder in the archive mailbox. Run across Footstep 4 for instructions. Annotation that other items in the user's mailbox might be moved to the new archive mailbox. Consider telling the user that this may happen after yous enable the archive mailbox.
Create a custom Exchange retentivity policy for mailboxes on hold. In add-on to enabling the archive mailbox and machine-expanding archiving for mailboxes on Litigation Hold or In-Identify Hold, you might also want to create a custom Exchange retention policy for mailboxes on hold. This lets you apply a retention policy to mailboxes on agree that's different from the Default MRM Policy that'due south applied to mailboxes that aren't on agree, and lets you use memory tags that are designed for mailboxes on hold. This includes creating a new retention tag for the Recoverable Items binder.

The remainder of this topic describes the step-by-pace procedures to create a custom Exchange retention policy for mailboxes on hold.

Step 1: Create a custom retentivity tag for the Recoverable Items folder

Step 2: Create a new Commutation retention policy for mailboxes on hold

Stride iii: Employ the new Exchange memory policy to mailboxes on hold

(Optional) Footstep 4: Run the Managed Folder Assistant to apply the new retention settings

Step one: Create a custom retention tag for the Recoverable Items folder

The showtime stride is to create a custom memory tag (called a retention policy tag or RPT) for the Recoverable Items binder. As previously explained, this RPT moves items from the Recoverable Items folder in the user's chief mailbox to the Recoverable Items binder in the user's archive mailbox. You take to use PowerShell to create an RPT for the Recoverable Items binder. You lot can't use the Exchange admin center (EAC).

Connect to Exchange Online using remote PowerShell
Run the following control to create a new RPT for the Recoverable Items folder:
```
                  New-RetentionPolicyTag                  -Name                  <Proper name of RPT>                  -Type RecoverableItems                  -AgeLimitForRetention                  <Number of days>                  -RetentionAction MoveToArchive
```
For example, the following command creates an RPT for the Recoverable Items folder named "Recoverable Items xxx days for mailboxes on hold", with a retention period of 30 days. This means that after an item has been in the Recoverable Items folder for 30 days, it will exist moved to the Recoverable Items folder in the user's annal mailbox.
```
                  New-RetentionPolicyTag                  -Proper noun                                      "Recoverable Items 30 days for mailboxes on hold"                                    -Type RecoverableItems                  -AgeLimitForRetention                  30                  -RetentionAction MoveToArchive
```
[!TIP] We recommend that the retention menstruum (defined by the AgeLimitForRetention parameter) for the Recoverable Items RPT is the same as the deleted item retention period for the mailboxes that the RPT will be applied to. This allows a user the unabridged deleted item retention period to recover deleted items before they are moved to the annal mailbox. In the previous example, the retention menstruation was fix to 30 days based on the assumption that the deleted detail retention period for mailboxes is besides 30 days. An Exchange Online mailbox is configured to retain deleted items for 14 days, past default. But you tin change this setting to a maximum of 30 days. For more than information, encounter Change the deleted item retention period for a mailbox in Commutation Online.

Step two: Create a new Exchange retention policy for mailboxes on concord

The next stride is to create a new memory policy and add together memory tags to it, including the Recoverable Items RPT that y'all created in Stride 1. This new policy will exist applied to mailboxes on hold in the side by side stride.

Before y'all create the new memory policy, determine the additional retention tags that you desire to add. For a listing of the retentiveness tags that are added to the Default MRM Policy and for information most creating new retentiveness tags, run across the following:

Default Retention Policy in Exchange Online
Default folders that back up Retentiveness Policy Tags
The "Create a retention tag" section in the Create a Retention Policy topic.

You can use the EAC or Exchange Online PowerShell to create a retention policy.

Use the EAC to create a retention policy

In the EAC, go to Compliance direction > Retention policies, and and then click Add .
On the New retention policy page, under Name, type a name that describes the purpose of the memory policy; for instance, MRM Policy for Mailboxes on Hold.
Under Retention tags, click Add .
In the list of retention tags, select the Recoverable Items RPT that you created in Step 1, so click Add.
Select additional retention tags to add to the retention policy. For example, yous might want to add the aforementioned tags that are included in the Default MRM Policy.
When yous're finished adding retention tags, click OK.
Click Relieve to create the new retention policy.

Detect that the retention tags linked to the retention policy are displayed in the details pane.

Use Commutation Online PowerShell to create a memory policy

Run the following command to create new memory policy for mailboxes on hold.

              New-RetentionPolicy              <Name of retentivity policy>              -RetentionPolicyTagLinks              <list of retention tags>

For example, the post-obit control creates the retention policy and linked retention tags that are displayed in the previous analogy.

              New-RetentionPolicy                              "MRM Policy for Mailboxes on Concord"                            -RetentionPolicyTagLinks                              "Recoverable Items 30 days for mailboxes on concur"                            ,                              "1 Month Delete"                            ,                              "1 Week Delete"                            ,                              "1 Year Delete"                            ,                              "5 Year Delete"                            ,                              "six Calendar month Delete"                            ,                              "Default 2 twelvemonth motility to annal"                            ,                              "Junk Email"                            ,                              "Never Delete"                            ,                              "Personal i year move to archive"                            ,                              "Personal 5 twelvemonth motion to archive"

Footstep three: Apply the new Exchange retention policy to mailboxes on concord

The concluding step is to apply the new memory policy that you created in Step 2 to mailboxes on concord in your organization. You can use the EAC or Substitution Online PowerShell to utilise the memory policy to a single mailbox or to multiple mailboxes.

Use the EAC to apply the new retentiveness policy

Go to Recipients > Mailboxes.
In the list view, select the mailbox you lot want to apply the retention policy to, so click Edit .
On the User Mailbox page, click Mailbox features.
Under Retentivity policy, select the retention policy that you lot created in Step ii, and then click Save.

You can also use the EAC to employ the retention policy to multiple mailboxes.

Get to Recipients > Mailboxes.
In the listing view, use the Shift or Ctrl keys to select multiple mailboxes.
In the details pane, click More than options.
Under Retention Policy, click Update.
On the Majority assign retention policy page, select the retention policy that you created in Step 2, and so click Save.

Use Exchange Online PowerShell to apply the new retentivity policy

You lot can utilize Exchange Online PowerShell to use a new memory policy to a unmarried mailbox. But the real power of PowerShell is that y'all can use it to quickly place all the mailboxes in your arrangement that are on either Litigation Hold or In-Place Hold, and so apply the new retentivity policy to all mailboxes on agree in a single command. Here are some examples of using Commutation PowerShell to employ a retention policy to ane or more mailboxes. All of the examples apply the memory policy that was created in Footstep 2.

This example applies the new retentivity policy to Pilar Pinilla's mailbox.

              Set up-Mailbox                              "Pilar Pinilla"                            -RetentionPolicy                              "MRM Policy for Mailboxes on Hold"

This instance applies the new retention policy to all mailboxes in the organization that are on Litigation Hold.

              $LitigationHolds              =              Become-Mailbox              -ResultSize unlimited              |              Where-Object              {$_.LitigationHoldEnabled                            -eq                              'True'              }

              $LitigationHolds.DistinguishedName                            |              Prepare-Mailbox              -RetentionPolicy                              "MRM Policy for Mailboxes on Hold"

This example applies the new retention policy to all mailboxes in the organization that are on In-Place Hold.

              $InPlaceHolds              =              Get-Mailbox              -ResultSize unlimited              |              Where-Object              {$_.InPlaceHolds                            -ne              $naught}

              $InPlaceHolds.DistinguishedName                            |              Set-Mailbox              -RetentionPolicy                              "MRM Policy for Mailboxes on Concord"

You tin can utilize the Go-Mailbox cmdlet to verify that the new retention policy was applied.

Here are some examples to verify that the commands in the previous examples applied the "MRM Policy for Mailboxes on Hold" retentiveness policy to mailboxes on Litigation Hold and mailboxes on In-Place Concord.

              Get-Mailbox                              "Pilar Pinilla"                            |              Select RetentionPolicy

              Become-Mailbox              -ResultSize unlimited              |              Where-Object              {$_.LitigationHoldEnabled                            -eq                              'True'              }              |              FT DisplayName,RetentionPolicy              -Motorcar

              Get-Mailbox              -ResultSize unlimited              |              Where-Object              {$_.InPlaceHolds                            -ne              $null}              |              FT DisplayName,RetentionPolicy              -Auto

(Optional) Stride 4: Run the Managed Folder Assistant to apply the new retention settings

Afterward you apply the new Exchange retention policy to mailboxes on concord, it tin take up to 7 days in Exchange Online for the Managed Binder Assistant to procedure these mailboxes using the settings in the new retention policy. Instead of waiting for the Managed Folder Assistant to run, yous tin can use the Starting time-ManagedFolderAssistant cmdlet to manually trigger the banana to process the mailboxes that you lot applied the new retention policy to.

Run the post-obit command to start the Managed Folder Assistant for Pilar Pinilla's mailbox.

              Start-ManagedFolderAssistant                              "Pilar Pinilla"

Run the following commands to start the Managed Folder Banana for all mailboxes on hold.

              $MailboxesOnHold              =              Get-Mailbox              -ResultSize unlimited              |              Where-Object              {($_.InPlaceHolds                            -ne              $nil)              -or              ($_.LitigationHoldEnabled                            -eq                              "True"              )}

              $MailboxesOnHold.DistinguishedName                            |              Start-ManagedFolderAssistant

More information

After you enable a user's archive mailbox, consider telling the user that other items in their mailbox (not only items in the Recoverable Items folder) might be moved to the archive mailbox. This is because the Default MRM Policy that'south assigned to Exchange Online mailboxes contains a retention tag (named Default two years move to archive) that moves items to the archive mailbox two years afterward the engagement the item was delivered to the mailbox or created by the user. For more data, see Default Retentivity Policy in Substitution Online
Afterwards you enable a user's archive mailbox, y'all might as well tell the user that they can recover deleted items in the Recoverable Items folder in their annal mailbox. They can exercise this in Outlook by selecting the Deleted Items folder in the archive mailbox, and and then clicking Recover Deleted Items from Server on the Dwelling tab. For more data nigh recovering deleted items, come across Recover deleted items in Outlook for Windows.